Minutes - 20050312
Open: 15:20
Present: prk, Tori, SDedman, Ghoti, Steveg, Elaine
Apologies: Tiki, Cathy, Alistair, Craig
Correspondence Received:
o Vouchers from Jesters.
o Last of short stories.
o Ongoing correspondence with Pan McMillan re Cecilia attending.
o Spoken with Justin re dealers room.
o Guitar organised.
o Couple of memberships via PO Box.
o Aloison membership sorted itself out.
WASFF Update:
o Haven't confirmed money transferred yet.
o Audit happening this weekend, all going on track.
Action: Steveg to confirm transaction with bank on Monday / Tuesday.
Programming Update:
o Program is almost confirmed.
o Grant Stone confirmed for a couple of panels.
o Pocket program is done.
o Program book being worked on.
Action: Elaine to confirm with Brian Choo that his artwork can be used
on Program book.
PR4:
o Tin Duck nominations closed.
o Membership Door prices / Dinner Blurb / Final Program / Pizza Night.
o Advertising.
Action: SDedman to collate PR4 tonight.
Action: prk to put on website.
Supplies:
o Ghoti to acquire FAL card.
o Elaine to purchase coffee, sugar, cups, spoons, tea, plastic bowls.
Action: Elaine to send details of Charles DeLint coffee to Danny to get
posted.
Action: SDedman to email Charles re beer / coffee.
Action: prk to supply coffee machine.
Tin Ducks:
o Nominations received for multiple entrants in five categories.
o Three categories with only one nominee.
o Commitee decided to Re-group nominees into applicable categories.
o Categories will be:
Fan Fiction
Professional Fiction
Fan Production
Professional Production
Art
Non Fiction
o Artwork looks like it will just be a solid outline. Working on
simplifying it.
o Have enough parchment for certificates - no further parchment
required.
Action: Steveg ongoing correspondance with Gary re art.
CF Action: Tori to simplify artwork to B&W and email list.
Action: prk to remove Tin Duck nomination from web site.
Con Bags:
o Spoken to Chris re UNISFA.
o Spoken to Ju re Fandomedia.
o Emailed Danny re Continuum.
o Emailed Donna re Conflux.
o Emailed Jay re Conclave.
Posters / Badges:
o Have a laminator.
o Posters in Angus & Robertsons and Dymocks.
Action: Elaine to power up laminator and test on Alistair.
Action: prk or Tori to take a couple of Swancon posters to Cannington.
Memberships:
o Just broken 200 memberships.
o Door price - $50 per day. $130 full membership. Monday free with day
membership.
CF Action: Steveg to put membership counter / breakdown.
CF Action: Elaine to email NZ folk a letter stating $75 membership at
the door.
CF Action: prk to update website - receipt books withdrawn end of this
week.
Dinner with Charles de Lint:
o Web page / list updated.
Treasurer's Report:
o Picked up cheque from tactics.
o Nothing else to report.
Equipment List:
o prk collating.
Action: PRK to continue collating.
Sound Engineer:
o Require Sound Engineer for Masquerade / Concert.
o Mike O'Brien unavailable.
Action: SDedman to speak with Mike and find out what we need.
Fund Raising:
o Nothing new.
Masquerade:
Action: Elaine to acquire costing for Helium Balloons.
Action: Elaine / SDedman to speak with Dave Cake re equipment pricing
for Masquerade.
Day Managers / Gophers:
o Tara Smith will Day Manage Saturday.
o Waiting for a reply as to Sunday.
Action: SDedman to follow up.
First Aid:
o Waiting on Craig's phone number for list.
Video Equipment:
Action: Cathy emailing academic presenters for equipment list.
Action: Need to arrange a couple of whiteboards & easels / etc.
Action: Steveg to speak with Ken re projector availability.
Art Show:
o Panels all being sorted.
o They deliver and set up.
o $520 for art panels - 17 of them. 15 on Art show, 2 on desk.
Hotel Liason:
o People have to wear shoes.
Action: Elaine to follow up with Hotel re Broadband pricing.
Short Story Competition:
o Cath Ortlieb emailed re prize money - no reply yet.
o All submissions have closed, judges are reviewing.
Action: Follow up with Cath re prize money.
EFTPOS:
o Papers signed for EFTPOS machine.
o WASFF control the account it goes into.
o Once machine received, will put transaction through to confirm.
T-Shirts:
o Less than a hundred t-shirts - 55 + pre-orders.
o 5*M, 20*L, 20*XL, 10*XXL. 5 of the L and XL in grey, rest in black.
CF Action: SteveG to put order in for shirts.
Pizza Dinner:
o Need update and coordination for Pizza Dinner.
Action: Elaine to hit Alistair.
Close at 17:30
Next Meeting:
3pm, 19th March at 165 Gibbs St, East Cannington.